COVID-19 Safety Plan for Rehearsals & Performances

The following protocols constitute the basis of the Yellow Door Theatre Project COVID-19 Safety Plan which will be enforced to ensure a safe return to physically distanced indoor classes and events within Ontario’s COVID-19 Response Framework parameters.

The health and well-being of our audiences, artists, volunteers and employees is of the utmost importance to us. Our COVID-19 Safety Plan protocols are informed by Niagara Region Public Health guidelines, Niagara on the Lake bylaws, City of St. Catharines bylaws, provincial regulations as well as industry guides for reopening venues such as The Event Safety Alliance Reopening Guide. This document and the protocols prescribed herein are regularly reviewed and updated as changes to guidelines and gathering sizes are adjusted.

Under the government of Ontario’s COVID-19 Response Framework, the Red (Control) zone of public health measures allows for live shows and performing arts with the following restrictions:

  • Closed to spectators

  • Rehearsal or performing a recorded or broadcasted event permitted, with restrictions, which include:

    • Performers and employees must maintain 2 metres physical distance except for purposes of the performance

    • Singers and players of brass or wind instruments must be separated from any other performers by plexiglass or other impermeable barrier

  • Drive-in performances permitted

 

A safety plan is required to be prepared and made available upon request.

 

1.   Information

  • All artists will be personally e-mailed a copy of policies, procedures and protocols prior to the contract and rehearsals starting.

  • A hard copy of the policies, procedures and protocols will be made available to the artists on the first day of rehearsal.

  • The Stage Manager will go through all policies, procedures and protocols with the artists on the first day of rehearsals

  • The Stage Manager and COVID-19 Protocol Supervisor will ensure that all COVID-19 protocols are in place prior to rehearsals and communicate safety protocols to the artists prior to rehearsals. This includes indication of where personal props will be kept. There will be a minimization of shared props.

  • The Stage Manager and COVID-19 Protocol Supervisor will monitor all activities during rehearsals and communicate any concerns to the artists.

 

 

2.   Screening

  • All CAEA artists will be asked to fill in a Voluntary Emergency Medical Information Form. https://www.caea.com/Portals/0/Documents/DeputyResource/VolunteerEmergencyMedicalInfoSheet.pdf

  • Non-Equity participants will pre-fill an online registration form with medical information.

  • Only one participant may enter the facility at a time.

  • All artist and participants must remain in their vehicles until the Door Monitor indicates that they may enter the facility.

  • All participants must remain in their vehicles until the Door Monitor indicates that they may enter the facility.

  • Only one participant may enter the facility at a time.

  • An Ontario Screening Report https://www.niagararegion.ca/health/covid-19/pdf/screening-tool-colour.pdfTwill need to be filled in and signed prior to entry.

  • The artist and participant temperatures will be taken with a thermal temperature gun.

  • The artists and participants are required to sanitize their hands prior to entering the rehearsal space.

 

3.   Controlling Transmission Risk in the Workplace

 

Physical Distancing and Physical Separation

  • All participants are separated by 2 meters, both in the entry area and in the rehearsal studio.

  • All distanced areas are clearly marked.

  • Only two persons are allowed in the washrooms at any time.

  • Only one individual is allowed in the office space at any given time.

  • All Stage Management, Director and Design Crew will be placed at separate and distanced tables.

  • There is no physical contact.

  • Rehearsals of artists and participants can be organized in cohorts.

Cleaning

  • All highly touchable surfaces are cleaned and sanitized regularly, prior to and following rehearsals. This includes, in public areas, disinfecting of door handles, handrails, push plates, reception desks sink faucets, soap dispensers, paper towel dispensers, washroom countertops, toilet handles, water fountains, and garbage receptacles will occur.

  • All floors and washroom areas are cleaned and sanitized, regularly, prior to and following rehearsals.

  • An electrostatic sprayer is used following each rehearsal.

 

Personal Protective Equipment

  • Masks

  • Gloves

  • Sanitizer

 

Other - When in the theatre

We will abide by ALL protocols as indicated by the theatre. https://www.firstontariopac.ca/content/Images/Performance_Images/PAC%20Plan%20for%20Indoor%20Events%20-%20Version%203%20Red.pdf

 

4.   Should an artist or a member of their entourage suddenly develop symptoms consistent with COVID-19, they will be sent home and told to contact Niagara Region Public Health for next steps.

  • The technical supervisor on duty will notify the CCO of the symptomatic individual and the CCO will ensure that all rapid response protocols are followed including immediately ensuring that tracing of the

  • If the artist or any member of their entourage is in physical distress, the technical supervisor on duty will call 911 and request an ambulance, being sure to inform dispatch that the patient is experiencing symptoms consistent with COVID-19

  • All other members of the artist and entourage group will also be sent home and asked to contact Public Health about appropriate next steps.

  • Any other individual, audience member, volunteer or employee, who is discovered to have had significant contact with the affected patient will be sent home to self isolate and told to contact public health. Close contact is defined as more than 10 minutes of close contact.

  • Any areas where the affected person has been, will be disinfected following PAC cleaning and disinfecting protocols by PAC cleaning staff.

  • The CCO in charge will call the Niagara Region Public Health and Emergency Services COVID-19 Hotline with the name of the patient that was sent home with symptoms: 905-688-8248 *Press 7* and then *Press 2*

  • Should we hear about possible exposure: the Artistic Director will report this to the Health Region and call ALL potentially affected persons based on our tracking. They will be encouraged to arrange for a COVID-19 test. All in-studio rehearsals will be cancelled until the Health Region indicates that it is safe to return. The Artistic Director has the authority to cancel rehearsals, performances, and insist on isolation of an individual or the entire company. The Artistic Director, in consultation with the artists and participants may determine to move to online rehearsals for the inter-rum.

  • Anyone who does not comply with the Health and Safety Plan will be asked to leave the premises. Artists may be asked to leave the production altogether. This decision will be made by the Artistic Director.

5.   Currency

  • Please see Introduction

 

6.   Monitor

  • We will regularly track and assess the protocols and screening of artists and participants.

  • Anyone who does not comply with the Health and Safety Plan will be asked to leave the premises. Artists may be asked to leave the production altogether. This decision will be made by the Artistic Director.

Photos by Sarah Jamal Photography

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